Custom software development for every department of your company
Applications to register, approve, quote, hire and track, integrated with your ERP, your APIs and your databases, with artificial intelligence to evaluate, fill in and write. A free assessment of the department and a quote within one week.
Free assessment · quote within 1 week · the code belongs to your company
What custom software development is
It means building an application around the exact process of a department, instead of bending the process to fit off-the-shelf software or a spreadsheet. Active BI builds custom web systems for departments of mid-sized and large companies: data entry screens, approval workflows, quotes, portals and integrations with APIs, ERP and databases, with artificial intelligence where it saves work.
Because Active BI started in data, every system stores information ready for Power BI. The department assessment is free, the quote is ready within one week and the code belongs to your company, hosted in your environment or ours.
When custom software is worth building
A critical process runs on a spreadsheet that many people edit and no one audits.
Part of the workflow happens outside the system of record, with no history and no rules.
The same information is entered in different places, and each version drifts a little.
Important decisions are scattered across inboxes, with no traceability.
Systems we build for business departments
Processes that used to require a long, expensive software project, or that stayed stuck in spreadsheets and email. Each example can be adapted to the way your department works.
Job and recruiting portal
Openings published on the website and promoted on LinkedIn, applications in one place, and every stage of the process visible to the hiring manager.
Quotes and proposals system
Price list, margin and approval limits on the same screen, with the proposal generated in the company's standard format.
Supplier quotations
Request for quotation, responses and a side-by-side comparison, with history by supplier.
Expenses, reimbursements and approvals
Request, approval by authority level and integration with accounts payable, with no lost emails.
Field logs, checklists and inspections
Mobile entry with photo, location and a standard inspection checklist.
Contract and renewal management
Contracts, amendments and deadlines in one place, with alerts before expiration.
Client portal and tickets
Clients open and track requests; the team works with a queue, deadlines and an owner for each item.
Records and controls outside the ERP
What lives in a spreadsheet today gets screens, rules, history and an owner.
Don't see your process? Most of the systems we deliver start with "we have a spreadsheet that...". Tell us about yours.
How it works: from assessment to a system in use
Speed and business knowledge. Fewer requirements meetings, more working software for your team to validate.
Department assessment
We map the process, the exceptions, who uses it and where each piece of data comes from, talking to the people who run it, not only to those who request it.
Fixed-price quote with prototype
You receive the scope, a prototype of the main screens and a fixed price, before any commitment.
First version in use
After approval, the first version goes into your team's hands, with the essential screens and integrations.
Evolution in short cycles
Adjustments and new features based on real use, with optional support after delivery.
What artificial intelligence does inside the system
AI works on the operator's screen and takes over repetitive tasks. A person always confirms, and every suggestion is logged.
Evaluate
Candidates, proposals, requests and risks, with the reasoning shown.
Fill in
Fields from documents, emails and receipts, with no retyping.
Write better
Proposals, client replies and announcements in the company's tone.
Summarize
Contracts, histories and long documents in a few points.
Classify
Tickets, expenses and incidents, routed straight to the right queue.
The details, including human control over suggestions, are in AI-Powered Systems.
We integrate with
Power Apps or a custom system?
We do both. Power Apps handles a share of cases very well; a custom system comes in when the process demands more. The choice is made during the assessment, based on your scenario.
| Criterion | Power Apps | Custom system |
|---|---|---|
| Users | Employees already on Microsoft 365 | Employees, clients, candidates, suppliers and partners |
| Licensing | Per user, predictable for small teams | No per-user license for end users |
| User experience | Limited to the platform's components | Screens designed for the process and for mobile |
| Built-in AI | Microsoft features, within the platform's limits | AI chosen for each task: evaluate, fill in, write, summarize |
| Rules and volume | Moderate rules and low to medium volume | Complex rules, many exceptions and high volume |
| When to choose | Simple internal process, team already in the Microsoft ecosystem | External users, heavy business rules or high license cost |
Is your Power Apps app hitting its limits?
Slow performance, formulas no one can maintain or expensive licenses for external users are common signs. We migrate it to a custom system, preserving the data and what already works.
Systems built with data ready for Power BI from day one
Because our systems practice grew out of a data consultancy, every record, approval and activity log is stored in the structure that Power BI and the Data Warehouse will read, with no adjustment spreadsheet in between.
A process that moves off a spreadsheet gets metrics, history and an owner the same day the system goes live.
How much does custom software development cost
It depends on the number of screens and user roles, the integrations, the business rules and how much AI goes into the process. That is why the first step is a free assessment of the department: within one week you receive a fixed-price quote with the scope and a prototype.
Fixed-scope application
Price and scope defined in the quote, with the first version in use as soon as one week after approval.
Continuous evolution
A pool of hours for new features, new departments and integrations over time. See plans →
Support and hosting
Support, fixes and, if you prefer, the application hosted in the Active BI environment.
What drives the investment
- Number of screens and user roles.
- Integrations with ERP, APIs, databases and external services.
- Complexity of the process rules and exceptions.
- Use of built-in AI and volume of documents processed.
- External users (clients, candidates, suppliers).
- Hosting and level of support after delivery.
The code belongs to your company
The system is delivered with source code and documentation. You choose where it runs:
- In your environment: in the cloud or on your company's servers, under your IT team's policies.
- In the Active BI environment: we handle hosting, updates and support.
- Either way, the company can switch providers or take over development internally.
Other systems and automation services
What our clients say
Our partnership with Active BI is providing invaluable support to Lenovo throughout our digital transformation journey. Professionalism, technical proficiency and proactive communication.
The Active BI team is extremely punctual and accountable, committed to its deliverables and solutions. Both the technical and the management teams are excellent.
Active BI has highly skilled, up-to-date professionals who deliver fast and effective solutions. We also value their clear communication, availability and ability to simplify complex topics. An excellent service that we recommend without hesitation.
Frequently asked questions about custom software development
What kind of systems does Active BI build?
How much does custom software development cost?
How long until the first version is live?
Is the assessment free? How does it work?
Who owns the code?
Where is the system hosted?
Does the system integrate with our ERP, our APIs and LinkedIn?
What does artificial intelligence do inside the system?
Is our data protected when the system uses AI?
Is Power Apps or a custom system the better choice?
Do you migrate Power Apps apps to a custom system?
Who maintains the system after delivery?
Does the system produce data for Power BI?
Does Active BI work remotely?
Which process in your department still depends on a spreadsheet?
Tell us how it works today. We run a free assessment and, within one week, you receive a fixed-price quote with a prototype of the main screens.
- You describe the process and who uses it
- Free assessment with the people who run the process
- Fixed-price quote with prototype within 1 week
No obligation and no follow-up call cadence.
Request a free assessment
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